TEST Manual 2018

Main instructions (full version is below)

1. School ID and verification of data

Check your School ID. You can find it in the registration confirmation email.

2. Test

a) Link to the test https://test2018.bestinenglish.org/. It will be activated in the morning on the 30th of November 2018 at 8:45 Central European Time (UTC +1). The session will be active in general until 12:00 CET.

b) Doublecheck you have 2018 on top of the test page for each student

c) The test will close down for each student after 60 minutes

d) Each computer can open the test only once for a student.

e) Students may use their own devices but must be supervised by a teacher.

f) The most important is to have Cookies enabled on the devices.

3. Rules of the contest

You can read complete rules of the contest online here.

4. Emergency contacts

email: info@bestinenglish.org
Coordinators of the project: +420 211 221 501, 777 879 192
IT support of the project: +420 776 367 740
Contact section of Best In English.

5. Link to the videos/audio

Please download this file.
https://we.tl/t-Li7c0z864O
It was compressed using WINRAR application.

6. Basic troubleshooting

For troubleshooting please scroll down.

7. Taking Pictures

Please take and share photos with us
Here is our FB page: https://www.facebook.com/groups/993153490737786/


Full instructions:

1. School ID and verification of data

Just to be sure, please, check your School ID. You can find it in the registration confirmation email. In case you can’t find it or you have multiple IDs for your school, please contact the contest support at info@bestinenglish.org, immediately. Without it, we will not be able to identify your students and match results.

2. Test

a) Link to the test https://test2018.bestinenglish.org/. It will be activated in the morning on the 30th of November 2018 at 8:45 Central European Time (UTC +1). If this time is not suitable for you, it is possible to log into the test until 11:00 CET. Please remember that students within the same school have to log in at the same time!

If your school is outside of European time zones or you can not take the test for some reason before lunchtime according to CET (UTC+1), please let us know the time, you would like to enter the test with your students and we will make corresponding arrangements so it will meet your request if possible (for countries like Mexico, Indonesia etc.).

On the test date, make sure that on top of the test page of each student there is 2018 mentioned (so that students are not accidentally using an old link and writing an old test).

b) The test will close down for each student after 60 minutes if not finished and submitted earlier. In both cases, the answers will be saved to cookies and sent to our database. The test itself starts once the student will press the button at the bottom of the test page “Begin the test” – then the countdown of 60 minutes starts to roll. The application will be opened until 12:00 for the students starting at 11.

c) Each computer can open the test only once for a student. The same computer/device cannot be used for different students since the data is stored on the computer in the cookies and the next students will see the previously entered data/answers. The application will not let you open the test on the same computer when the test is submitted – after entering the test you will be automatically redirected to Final Thank you screen with results.

d) Students must have headphones in order to complete Listening parts of the test.

e) Students may use their own computers, notebooks, tablets or smartphones for taking the test even with their own mobile data. Just make sure they are supervised by a teacher.

f) In order for the test to properly store data and filled out answers – the most important is to have Cookies enabled on the devices. The test application will be checking the cookies on each computer when entering the test (new feature). If there should appear on the top of the page a red alert stating that the browser is blocking cookies don’t enter the test further, close window, go to advanced settings of the browser and enable cookies. If you are not aware of how to do it tell the student to take a different computer/device instead.

g) there is no reason to register your students prior the test, students will fill a short on-line form on the first page of the test, where name, student’s e-mail, phone and other personal data will be entered including your school ID.

3. Rules of the contest

You can read complete rules of the contest online here. We recommend reading them very carefully, to prevent any complications or disqualifications.

4. Emergency contacts

The main emergency contact in case of any complications is the email info@bestinenglish.org. We also have a team prepared that will do its best to help you with any troubles you might have.

Coordinators of the project: +420 211 221 501, 777 879 192
IT support of the project: +420 776 367 740

There will be more emergency numbers provided for the day of the contest – therefore don’t forget to check the contact section of Best In English.

5. Link to the videos/audio

Please download this file.
https://we.tl/t-Li7c0z864O
It was compressed using WINRAR application.

What is the use of it?
It is an actual video and audio file used in the test. In case the video or audio does not work online properly in the test for the students you may show them the videos offline, for example, using your computer, notebook and/or a projector. Of course, it’s not a great solution and it will slow down the students and it will hard to playback some parts for those who missed something but at least they will be able to finish the test and hear the Listening parts of the test.

What to do with it?
1. Download it now so you have the file ready for future use. Don’t leave it until the last moment since the traffic on the BIE website on the 30th will be huge and the download could be really slow or even impossible. The test itself is hosted elsewhere and the traffic does not influence it (it’s stored on Google servers).
2. Prepare a projector and a computer for emergency offline use in your computer room or copy the files to each computer to be used (better option)
3. A Password to open/unpack the file will be sent over email, SMS and available on the BIE profile in the afternoon on the 29th of NOV.
4. Extract/Unpack the files to the desired folder or ask an IT colleague for help
5. Use it in case the videos/audio will not work properly online directly in the test

Please, don’t forget that students should be equipped with headphones for the listening parts of the test.

6. Results

The students will see their results (their score and time) right after the test. However, global results and rankings will be available within 2 weeks after the test. We will send you an email and SMS with the final results. Please, be patient. We must review the submitted tests and review the result which is done partially manually as well including contacting the first 20 best students to make sure they meet the test Rules and Conditions. We expect to have the final results by December 15th at the latest.

7. Prizes

Updated list of prizes is accessible at this link, it’s divided into Czech students and other nationalities.

8. Basic troubleshooting

In case you encounter these problems with the test you may solve the problem accordingly:

a. Videos or corresponding back up Audio version is not running during the online test = Solution – use the downloaded files and play them using speakers/projector or copy them on each computer. For more see paragraph 6 above.

b. Computer/School PC not working = Solution – students may use their own laptop or tablet or smartphone

c. The test suddenly stops counting time and is unresponsive and this does not change within 30 sec. = Solution – press F5. If this action does not help, try to re-enter the test by shutting down the web browser and opening it again and start again. In case the Cookies are working properly the entered answers by the student previously should be saved and should appear again on the screen in the test. Then the student can continue and submit his answers.

If the Cookies are not set on the particular computer (enabled) the entered answers and data will not be stored. In that case, there is no solution. We cannot allow the students to start writing/filling the test after it has crashed again on another computer because the student will have a significant time advantage.

d. The test does collapse as in b above at the moment the student submits the test and the final screen with the test result, score and time with sponsor information does not appear = Solution – Give it a max. of 2 minutes. If nothing changes, the browser is still searching, and the final screen does not appear then try the steps as in paragraph b above. This may result in: 1. You will see the answers again due to saved cookies and can submit the test again. 2. You will be redirected to a final screen showing the score 3. You will get a blank test again (cookies not working properly) 4. NO final page screen will appear after F5 and resubmit.

For point 3 and 4. send us the student’s email address and the name and we will search for his result.

e. The computer/other device will restart by itself (for example due to automatic Windows updating system or a power failure) = Solution – open the browser, test again and if you see the answered questions with the time still running and not showing again 60 minutes, the student may continue with the test. If the test progress is not saved and it shows no answers previously entered, the student is not allowed to start all over again.

f. The Internet connection at the school is not working. In that case, students can use their mobile phone data with their own laptop or tablet (it will consume app. 100MB of internet traffic data).
9. Taking pictures
If you get a chance and spare some time during the test, please, send us or share with ur some pictures from your classroom with the students and your feedback 🙂

Here is our FB page: https://www.facebook.com/groups/993153490737786/

9. Fundraising part of the BIE contest

Based on this year’s content of the test and one of the articles, we have decided to add a new dimension to the BIE idea. We plan to run a short fundraising campaign. We believe it will be for a good cause and we will find enough support for it among the students and maybe you as well. We will introduce it after the test. The fundraising itself will be spread by us also among our partners and clients. Its sort of a last moment call but we do still believe that if we are successful to collect even a small amount for the planned project to support it will be still worth the try.

In case of any questions, feel free to contact us.