RULES, TERMS AND CONDITIONS

Purpose of the test

The Best In English test shall encourage secondary school students to study English, motivate them to improve their language skills and help them with finding their level of English while comparing their test results with their peers and students from all around the world.

Based on that we strongly recommend all teachers to nominate only those students in the contest who studied and learnt the language by their own effort while investing energy and time in learning the English language at school or by themselves in their home non-English speaking country. The goal is to create even and fair conditions for all test participants.

Furthermore, it is requested that no student whose first language is English shall participate, as well as students who lived abroad in an English speaking country for a longer time (more than 18 months) and students who come from a multilingual family that is using English language for communicating within the family.

Who Can Join the Contest?

Each school must nominate at least 10 students to take part in Best In English (BIE or further referred to as Contest), in order to participate in the Contest. There is no maximum number of students who can participate from one school. Secondary school students all of age between 15-19, are eligible to participate.

Who Organises the Contest?

The Organizer of the Contest is Institut rozvoje kompetencí, z.ú. (Institute for Competencies Development), a non-profit organization with its registered office at Rychnov u Jablonce nad Nisou 565, Postal Code 468 02, Czech Republic, ID No.: 04545401, registered with the Register of Institutes maintained by the Municipal Court in Prague under File No. U 70, www.inroko.org, Czech-us v.o.s., a student work and study abroad agency with its registered office at Prague 1 – Nové Město, Vodičkova 730/9, Postal Code 110 00, Czech Republic, ID No.: 27456927, registered with the Commercial Register maintained by the Municipal Court in Prague under File No. A 54334, www.czech-us.cz, Injoy agency s.r.o., a student work and study abroad agency with its registered office at Bratislava, Cintorínska 9, Postal Code 811 08, Slovak Republic, ID No.: 45 962 481, registered with the Commercial Register maintained by the District Court in Bratislava I under File No. 69360/B and BHV Education (BHV.d.o.o.), a student agency with registered office at Martićeva 13/I, 10000 Zagreb, Croatia, ID-Nr.: HR-AB-01-080125455, OIB: 59282437477. For further role of the Organizers, please refer to the Privacy clause section at the end of this document containing Privacy policy conditions as the Organizers act as well as Data Controllers according to GDPR.

The test

The Test was created by the representatives of the Akcent International House Prague, www.akcent.cz.
The maximum score an individual student can receive is 122 points. In case of equal scores received by two or more students or two or more schools (both further referred to as Competitor), the winner is determined by the best time under which the Test was completed.
The Test is divided into three parts, that is, grammar, reading, and listening. The level of the Test is based on the scale of B1 to C1 as according to the Common European Framework of Reference for Languages. Considering the Test is difficult, both knowledge-wise and time-wise, there is no need to worry if not completed or not knowing all the answers.

The Test will take place on the 30th of November 2018, the login into the test is possible between 9:00 AM till 11:00 AM CET (Central European Time – UTC +1:00). Your school’s ID was sent to you by email, after the registration to the Contest.

The link with the Test will be sent to the Teachers on the 29th of November and will appear on the BIE website. We will also disclose all the audio and video files that are part of the Test, which can be used in case the Internet does not work properly, or the internet connection is too slow. There will be also an audio version of the video located next to it for the students to switch to audio if the video does not appear due to some technical difficulties. The time limit for the Test is 60 minutes and the timer starts after accessing the Test. The test will close down after clicking on Submit the test or when the time elapses.

After accessing the Test for the first time, do not close the window nor refresh the page. If the Test is not available within 60 seconds after it is opened, do refresh the page by pressing the F5 button. Do not open any other windows or files during the Test. Using other devices and/or dictionaries is strictly forbidden. Do not talk to or chat with your classmates or anyone else. There are several security checks incorporated in the Test that are set to recognize any cheating attempts and suspicious keyboard and mouse movements.

All participating students from one school must take the Test at the same time, which will be specified by the Teacher within the given timeframe (9:00 – 11:00 Central European Time). In case of using more classrooms, the Test must be initialized at the same time in all places within one school.

A pedagogical supervision is requested at all times while the Test is being taken.

Prizes

Prizes will be announced on the bestinenglish.org website, section “Prizes”. It is strictly forbidden to exchange prizes for money or anything else. Prizes are non-transferable.

Results

For schools, the highest average score is determined by the average result of the 10 best students from the particular school. That is, if a school nominated 50 students, only the results of the 10 best students will be considered to calculate the average score. The school with the highest average score wins, however in the case of the same score, the school with faster average completion time wins. Each school wishing to participate thus needs to nominate at least 10 students.

Software Conditions

The Test is optimized for the newest version of Google Chrome for OS 8.1, 10, and also for mobile devices with OS Windows 8 and Android 4.4 or newer. It is quite possible that the Test will work on every device made ever since the year 2000. However, some errors or failures of the system may occur.
Students are allowed to use their own devices, however, they still need to be supervised during the Test. Students will need headphones/earphones to use during the listening part of the Test. All devices must be wired using the Ethernet connection (UTP network cable), or through the wireless network (wi-fi). Please, do consult the options of connecting devices outside your school’s network with your IT specialist.

Please, do check and test all the devices you plan to use during the Test on the website https://bie-testing-222415.appspot.com/, if possible. In order to check the speed of Internet connection, it is recommended to carry out the mock test on more devices at the same time. If the mock test displays errors, please consult your IT specialist.

Final results

Preliminary results will be announced on the 14th of December 2018. The individual final score of each student will be displayed right after the end of the Test. Full final results will be available in early January 2018 at latest.

Test videos

The videos, used in comprehension exercise, are included directly in the test. In case the internet connection is too slow, the teacher can download them into his / her computer for later use. Videos will be sent to the teachers by e-mail one day before the competition and placed in the BIE profile.

Students can replay the video repeatedly, as needed. Every participant has to have own headphones, to prevent distraction of other students. It is not allowed to play music or watch / listen to any other content during the test. In the case that the video cannot be played for technical reasons, the voice track version will be also sent to the teacher by e-mail.

Closing

The rules, and terms and conditions are a possible subject to change and/or an update, if necessary. In case of any amendments made to the rules, and terms and conditions, all the participating schools will be notified by e-mail and a new version will be posted to the BIE profile.
In case of any inquiries or should you have any questions, doubts, or problems with and/or during the Test, please do contact us via e-mail info@bestinenglish.org or call us on +420 211 221 501.

In case of emergency, the emergency contact details are considered to be the e-mail addresses provided by each Teacher to the Organizers at registration, and thus any communication will be dealt with via e-mail.

Privacy policy

Having filled out and sent the registration form for the BIE Contest, including the contact details, the Competitor grants his/her consent to the provision of his/her personal data to the Organizers stated above, to the processing of such data by the Organizers in the scope necessary for the BIE Contest to take place particularly, but not limited to, the provision and processing of his/her name, age, sex, year of study, contact details (telephone number and e-mail address) and any and all data reasonably required by the Organizers or the Partner in order the BIE Contest to take place. The Organizers or the Partner shall be processing the Competitors’ personal data provided in accordance with the valid legislation, particularly EU Data Protection Laws as set in EU Directive 95/46/EC (General Data Protection Regulation), and Regulation No. 2016/679 of the European Parliament and of the Council on the protection of individuals with regard to the processing of personal data; in their databases for sending Best In English communications (further referred to as Newsletters) and act as Data Controllers according to the GDPR Act for 3 following years.

The Competitor also acknowledges and agrees that the personal data provided by the Competitor for the aforementioned purpose and for the aforementioned period may be processed and stored through the Organizers’ authorized employees or, as the case may be, through third parties (such as external contractual partners as processors of personal data).
Provision of personal data by the Competitor is completely voluntary. The personal data will be processed in electronic format, particularly when such will be collected, copied for back-up, archived, used and subsequently liquidated. The Competitor notes that he/she is entitled to access the data provided him/her and to correct, supplement and amend such; specifically, the Competitor is entitled to request in writing any of the Organizers or the Partner to provide him/her with information regarding the processing of the Competitor’s personal data. In that case, the requested Organizer (Data Controller) will be obliged to provide the Competitor with the required information without undue delay. If the Competitor finds out that the personal data are inaccurate or incomplete in regard to the purpose of their processing, the Competitor may request such Organizer or such designated personal data processor to rectify such situation and can do so also in the form of a written request addressed to such Organizer or such designated personal data processor and the above persons are obliged to correct such data.
The Competitor explicitly agrees that any of the Organizers (Data Controllers) or the Partner or a third-party authorized Data Processors by any of them is allowed to use the personal data provided by him/her for marketing and commercial purposes in connection with the sending of Newsletters or SMS messages. In particular, the Competitor agrees with the Competitor’s name, surname, telephone and e-mail address being used and thus hereby gives consent to the personal data being used without any other further claims for the exclusive commercial and marketing purposes of the Organizers.

The Competitor confirms that he/she received the information to the effect that he/she can withdraw his/her consent with the processing of his/her personal data at any time. The Competitor can carry out such withdrawal by giving a written notice addressed to the registered office of the designated Organizer-Data Controller as mentioned above or by sending an e-mail message to the address info@bestinenglish.org in relation to all of them.

Data Protection Officer (DPO) is Jindrich Josifek, director of the Institute for Competencies Development and the co-owner of Czech-us v.o.s., student agency. This role exists within companies that process the personal data of EU citizens. A DPO is responsible for overseeing the data protection approach, strategy, and its implementation – responsible for GDPR compliance.